AI Scheduling & Resource Assistant Cuts Admin Time by 75%

Client Overview

A personal development coach offering online workshops and 1-on-1 sessions for 300+ students per month.

Challenge

Scheduling sessions, sending reminders, and distributing course materials were taking 10+ hours weekly. Students often missed classes due to miscommunication.

10+ hours weekly on manual scheduling
Students missing classes due to miscommunication
Course material distribution inefficient

Solution

Smart automation system handles all scheduling, reminders, and resource delivery.

Syncs bookings from Calendly and website forms

Uses a conversational bot to confirm sessions and send reminders

Delivers the right course materials automatically before each session

Tracks attendance and feedback in a dashboard

Visual Implementation

Calendar integration UI + automated resource delivery mockup

It's like having a digital classroom assistant that never forgets.

— Head Coach

Results

-75%

Scheduling time

-20%

No-show rate

+18%

Student satisfaction

Tools Used

🧩🎙️🧠📊💬

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